Accounting and Operations Associate

At Live Baltimore, we love Baltimore to our cores. We work citywide to help neighborhoods thrive by attracting residents, retaining residents, and supporting healthy housing markets. We’re looking for an Accounting and Operations Associate who will help keep our accounting function running smoothly. This is a “roll up your sleeves” accounting and operations position where you can make a significant impact on Live Baltimore’s support of Baltimore City. Working closely with the Director of Operations, the Accounting and Operations Associate will handle the day-to-day functions of accounting and payroll, as well as collaborate on strategic projects that will help us meet our organizational goals. The ideal candidate for this role enjoys variety in their day-to-day schedule and thrives on staying organized. We invite you to take a look at what we do and our impact on Baltimore in our most recent Annual Report.

If you are an organized, reliable, detail-oriented accounting professional (who loves operations!) who lives in and love Baltimore City and wants to make an impact on our organization and the City of Baltimore, we invite you to keep reading to learn more about this exciting opportunity!

Key Priorities and Responsibilities:

Accounting:

• Streamlines accounting operations, including upgrading and maximizing Live Baltimore's use of QuickBooks.
• Performs and/or assists in basic accounting research.
• Prepares and/or assists in preparing financial analyses, financial reports and statistics.
• Completes routine accounting assignments, including accounts payable, accounts receivable, monthly reconciliations, etc.
• Ensures that comprehensive accounting records are maintained in an organized manner.
• Assists with grants accounting.
• Supports annual budgeting process.
• Assesses internal systems and recommends changes that would allow greater efficiency in monthly processing.
• Helps the Executive Director and Director of Operations prepare monthly budget reports and the year-end audit package.

HR and Payroll Administration:

• Processes bi-weekly payroll using payroll software.
• Ensures garnishments, taxes, and other withholdings are properly deducted and reported.
• Conducts semi-monthly payroll audit to ensure proper payments and deductions.
• Coordinates open enrollment for benefits, in collaboration with benefit brokers.

Facilities & Operations Management:

• Serves as point-of-contact for various building vendors (cleaning company, landlord, alarm system, copier, phone system, etc.)
• Orders and replenishes office supplies.
• Opens and processes daily mail and distributes to appropriate staff members.
• Maintains mailing lists for Live Baltimore mailings.
• Maintains inventory lists of office assets.

Technology Support:

• Maintains passwords for various systems and accounts.
• Troubleshoots basic tech issues (hardware or software).
• Contacts I.T. vendor for advanced technology troubleshooting problems.
• Manages documents on the internal and cloud servers.
• Serves as the Microsoft and Apple Business Manager administrator.

Event Support:

• Provides support at Live Baltimore events, filling a variety of roles.
• Assists in planning event programming and content.

Is this You?:

• Associate’s degree in accounting, finance, or business administration (or an equivalent combination of education and experience).
• 2-3+ years of progressively responsible experience and proven success in finance, accounting, and team collaboration.
• Knowledge of accounting, including accounts payable and accounts receivable.
• Outstanding oral and written communication skills.
• Customer service and goal-oriented, solutions mindset, and the ability to interact positively and professionally with fellow team members.
• Software proficiency, including but not limited to:
  • Intermediate proficiency with an enterprise resource planning (ERP) system, Salesforce preferred.
  • Strong proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).
  • Strong proficiency with QuickBooks or similar accounting software.
• Ability to work in a fast-paced environment, with excellent time management skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Strong organizational and planning skills with attention to detail and ability to multi-task, while staying ahead and on-track with work assignments.
• Ability to work on your own, think things through, and make decisions with minimal supervision and work collaboratively with a team.
• Excellent analytical skills, with the ability to follow established workflows and procedures.
• Punctual, reliable, mature, and trustworthy.
• Flexibility to work occasional evening events and 3 Saturday events per year.
• Must be able to stand for long periods of time and lift/carry items weighing up to 25 pounds on a regular basis
• Commitment to diversity, equity, and inclusion in our workplace, our programs, and our city
• Must LOVE the City of Baltimore
• RESIDENCY REQUIREMENT: You must reside in Baltimore City at time of application and throughout employment!
• NOTE: You must not possess any form of active real estate license at time of application and throughout employment!

Total Compensation Package:

• Annual starting salary, commensurate with experience: $56,000-$62,000
• Outstanding competitive benefits including medical, dental, and vision coverage 401(K); paid time off; short-term disability; life insurance; parking benefits; and professional development; and more
• A cohesive, mission-oriented, fun, and collaborative team (see our Core Values below)

About Live Baltimore:

Live Baltimore believes residents are our city’s greatest assets. As a 501(c)(3) nonprofit, we fight the persistent and devastating population loss that began in Baltimore City in the 1950s and which has destabilized neighborhoods and limited families’ opportunities to flourish in their communities. We are effective in this work through programs designed to persuade prospective residents, empower existing residents, and influence the real estate industry.

Our Core Values are at the heart of everything we do and drive our team’s success:

1. Love Baltimore. We love Baltimore to our cores.
2. Stay Positive. We celebrate our wins big and small.
3. Be Helpful. We model humility and service.
4. Get Results. We are nothing if not effective.
5. Collaborate. We accomplish more together.

Sound exciting? Apply today!

TO APPLY: Please click "Apply" to submit a Letter of Interest (this is important and required—we read and take seriously what you write) and your resume. For additional information about Live Baltimore, please check out our website: LiveBaltimore.com.

Live Baltimore believes that diversity, equity, and inclusion are critical to our success. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. If you are a Baltimore City resident, we invite you to apply today!

At Live Baltimore, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, ancestry, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.