Position Summary

This position is responsible for the operational and strategic human resources functions including benefits & salary administration, employee relations, legal compliance, employee development, performance management and payroll. This position reports to the President & CEO.

Our ideal candidate will be an experienced HR Director who is a strong generalist accustomed to rolling up his/her sleeves and operating as a sole HR practitioner. Additionally, our ideal candidate will have extensive experience leading HR for a diverse workforce and preferably have union experience. This is a hands-on HR role and the successful Director will ensure that the HR processes uphold and promote the values of the organization.


Specific Duties

Human Resources Leadership

• Leads all human resource functions.
• Establishes positive, collaborative working relationships with department heads across the organization.
• Implements process improvements, as needed into all HR services.
• Makes recommendations to the CEO regarding process improvements, compliance, benefits, compensation and other areas in HR.
• Understands and ensures compliance with Collective Bargaining Agreements.

Compliance

• Ensures that HR, benefits, and compensation practices are in compliance with all applicable employment laws.
• Maintains knowledge of current regulatory requirements and changes.
• Conducts annual internal HR audit; resolves discrepancies.

Recruitment

• Works with managers to ensure position descriptions are prepared appropriately and approved by the Finance Department.
• Oversees recruitment efforts and answers questions from managers regarding various issues.
• Prepares position descriptions and posts positions.
• Coordinates and participates in onsite interviews.
• Onboarding
• Prepares offer letters.
• Collects new hire paperwork and ensures correct completion of paperwork.
• Conducts new hire orientations.

Organizational Development & Training

• Prepares and conducts presentations to staff (or other audiences) on various HR as needed.
• Coordinates training seminars and employee personal and group development opportunities.
• Provides support to the CEO on other ongoing activities and special projects as needed.

401(k) Administration

• Serves as point of contact for the 401(k).
• Audits for correct 401(k) contributions and arranges employee education.
• Ensures accurate and timely filing of 5500.
• Ensures appropriate materials, annual letters and reports are distributed to staff within compliance standards.

Benefits

• Oversees administration of employee benefit and wellness programs.
• Oversees proper management of STD, LTD, FMLA, FSA, COBRA, and other complex benefit situations.
• Assists employees with receiving various company paid benefits.
• Leads annual open enrollment meetings for employees.
• Conducts annual evaluation of benefit package prior to open enrollment.
• Serves as the liaison to all benefit vendors.
• Ensures and coordinates data collection for ACA reporting.
• Manages the ACA reporting process annually.

Employee Relations

• Assists employees with daily questions.
• Coaches employees in various areas.
• Handles employee relations issues, provides managers with Performance Improvement Plans and assists in coaching managers and staff with the performance improvement process.
• Handles and resolves complaints from staff and managers regarding various issues, facilitates meetings and plans with staff to help them interact in a uniform manner.
• Counsels staff and managers on various issues as needed.
• Prepares staff increase letters and employee status change letters.
• Modifies and maintains staff handbooks.
• Develops guidelines for performance evaluations.
• Counsels and advises employees in accordance with the policies, procedures and Collective Bargaining agreements of the organization.
• Refers employees to EAP providers as needed.
• Drafts and disseminates staff communications.
• Oversees maintenance of HRIS system, reviews entries made by HR Assistant.

Payroll, Unemployment, & Worker's Compensation

• Prepares biweekly payroll and ensures timely and accurate submissions are in compliance with applicable laws.
• Educates managers and staff about appropriate timecard completion, answers questions on overtime, etc.
• Reviews timecards and facilitates changes with employees and managers for accurate timecard submission.
• Prepares biweekly payroll changes and updates payroll changes spreadsheet to reflect changes and calculations.
• Enters benefits deductions into ADP.
• Approves ADP changes made by employees (i.e., address, direct deposit, etc.)
• Completes unemployment paperwork when received from the state and represents the organization in unemployment hearings, as needed.
• Files OSHA Form 300.
• Handles worker’s compensation claim issues, facilitates claim submission and serves as a point of contact for employees and worker’s compensation company.

Compensation

• Conducts periodic compensation analysis for requested positions.
• Assists with the development and implementation of the organization's compensation strategy.

Qualifications

• Bachelor’s degree, preferably in HR or related field required, Master’s degree preferred
• PHR/SPHR certification required
• 8+ years of hands-on HR management experience required with solid experience in recruitment, benefit and salary administration, payroll and performance evaluation experience.
• Extensive experience with union relations, and thorough knowledge of CBAs.
• Polished, professional, optimistic and self-starting personality and attitude.
• Highly organized and detailed oriented individual.
• Strong employee relations skills; ability to interact effectively with all staff levels to make appropriate recommendations.
• Strong knowledge of federal, state and local employment and ACA laws and requirements.
• Advanced proficiency in Microsoft Word, PowerPoint, Microsoft Excel, and Microsoft Outlook.
• Familiarity with HRIS systems.
• Experience as a power user with ADP Workforce Now.
• Ability to work in a fast-paced tactical HR environment.

ADA Requirements

This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
• This is largely a sedentary role; however, some filing may be required.
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Advanced math skills needed to calculate compensation, bonuses, benefits analysis, percentages, etc.
• Requires ability to learn new software applications as necessary
• Must be able to lift up to 20 pounds.
• May require occasional travel.

Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.