Human Resources Generalist (part-time)
Summary
| Title: | Human Resources Generalist (part-time) |
|---|---|
| Company: | Anonymous |
| Location: | Bethesda, MD |
Description
POSITION DESCRIPTION
HUMAN RESOURCES GENERALIST (PART TIME)
Bethesda, Maryland
HUMAN RESOURCES GENERALIST (PART TIME)
Bethesda, Maryland
Position Summary
The Human Resources Generalist provides generalist, administrative and payroll support for the office and clinical staff. This position is responsible for a variety of HR-related processes, transactions, reporting, and analysis concentrated in the following functional areas: HR Administration, Payroll, Training, Recruitment, Employee Relations, and Benefits Administration. The Human Resources Generalist strives to uphold and promote the values of the organization in all aspects of work. Applicants: please note that this is a part-time position and the hours will be between 12-15 hours per week (up to 20 hours per week). This is not a temporary position this is a continuing part time role.
Specific Duties
Training
The Human Resources Generalist provides generalist, administrative and payroll support for the office and clinical staff. This position is responsible for a variety of HR-related processes, transactions, reporting, and analysis concentrated in the following functional areas: HR Administration, Payroll, Training, Recruitment, Employee Relations, and Benefits Administration. The Human Resources Generalist strives to uphold and promote the values of the organization in all aspects of work. Applicants: please note that this is a part-time position and the hours will be between 12-15 hours per week (up to 20 hours per week). This is not a temporary position this is a continuing part time role.
Specific Duties
Training
- Facilitates new hire training for all employees.
- Coordinates, and facilitates training programs for office personnel, medical assistants, and medical and administrative staff.
Recruitment
- Assists with Recruiting for all position openings.
- Posts all jobs using applicant-tracking system.
- Sources candidates through various means (job fairs, networking, social media, referrals, etc.).
- Sets up in person interviews as needed.
- Manages candidates in applicant tracking system, moves them along in the recruiting to hire process.
- Responds to all candidates via applicant tracking system.
- Creates and distributes offer letters.
- Assists with reference checks.
- Collects new hire paperwork within 3 business days of employee start date.
- Ensures paperwork is completed correctly, and all information has been submitted.
- Enters new hire paperwork into Paychex Payroll System.
Employee Relations
- Coordinates new hire processes with other relevant departments.
- Assists with responding to employee requests/questions/concerns regarding various topics such as benefits, pay, address changes, licensing, etc.
- Conducts exit interviews.
- Responds to unemployment requests, employment verifications, and other external requests.
Benefits
- Assists employees with benefit issues/carrier complaints.
- Processes and sends job change notifications pertaining to benefits for specified groups.
- Prepares and sends new hire email and 401(k) welcome email to new employees.
- Audits benefits monthly in carrier system against information in payroll system.
- Manages benefits invoices monthly and coordinates these with Accounting.
HR Administration
- Performs administrative duties as needed: create files, mailings and completes benefit request forms from state, child support info, etc.
- Reviews and manages New Hire Checklists and Termination Checklists for each employee to ensure all data is collected.
- Handles unemployment claims, employee morale and employee incentive activities.
- Performs other administrative tasks as needed.
Payroll
- Enters New Hire information in Paychex, makes Masterfile changes in Paychex.
- Collects and enters pay data information such as: timesheets, status changes, benefit changes, final pay calculations and Annual Leave payout, etc.
- Ensures appropriate approvals are obtained before entering payroll information.
- Sets up and maintains individual state tax filing through Paychex.
- Processes bi-weekly payroll according to established schedule, provides audit data and reports to Accountant.
- Updates payroll changes spreadsheet for payroll each pay period.
- Assists in auditing payroll information.
- Assists management in the selection of a new payroll system
Qualifications
- Associate’s Degree required; Bachelor’s degree preferred.
- 3-5 years of high volume HR or payroll experience required.
- Polished, professional, optimistic, and self-starting personality and attitude.
- Highly organized individual who is detail oriented.
- Advanced proficiency in Microsoft Word, PowerPoint, Microsoft Excel.
- Advanced proficiency with Paychex or related payroll systems.
- Proficiency with Applicant Tracking Systems.
ADA Requirements
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
This is largely a sedentary role; however, some filing may be required.
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
This is largely a sedentary role; however, some filing may be required.
- This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
- Basic math skills needed to calculate formulas, commissions, discounts, etc.
- Advanced math skills needed for computer programming.
- Must be able to lift up to 20 pounds.
Applicants: please note that this is a part-time position and the hours will be between 12-15 hours per week (up to 20 hours per week).
Disclaimer
This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
This opening is closed and is no longer accepting applications
